EquipPilot
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Rental cost control for contractors

One missed boom-lift cycle costs $2,850.
EquipPilot costs $399.

We're built for the contractor, not the rental company. EquipPilot tracks every rented and owned piece of equipment across your jobsites, warns you before rentals renew, and proves when you called them off.

Start your 60-day pilotSee plans
$0
setup fee
60 days
pilot included
Unlimited
users on every plan

What only EquipPilot does

The rental cost-control system your job-costing software doesn't have.

Warned before every rental cycle

7, 5, 3 and 1 day warnings before a rental rolls into another billing period, with the exact dollar amount at stake.

Off-rent and pickup proof

Record who called it off, the rep, confirmation number and screenshot. Overdue pickups get flagged so you never pay for a vendor's delay.

QR tracking for owned equipment

Scan with any phone to check out, transfer, return or report damage in a few taps. Full movement history on every asset.

Live rental cost exposure

See current and upcoming rental charges by project and vendor, and your real historical rates for every piece of equipment.

Text alerts and daily digest

SMS or WhatsApp alerts for cycles, overdue pickups and critical equipment, plus a morning summary for each manager.

Built for the field

Big buttons, readable in sunlight, usable with gloves. Every photo, ticket and invoice stays attached to the right record.

Simple pricing

Flat monthly price. No per-user fees.

Crew

Up to 25 employees

$399/month

billed yearly · $499 month-to-month

  • Unlimited users
  • Unlimited rentals & owned assets
  • Rental cycle warnings
  • Off-rent & pickup tracking
  • QR labels & scanning
  • Email support
Start 60-day pilot
Most popular

Company

25–100 employees

$599/month

billed yearly · $749 month-to-month

  • Everything in Crew
  • SMS & WhatsApp alerts
  • Daily manager digest
  • 13 cost & equipment reports
  • Vendor pricing history
  • Full audit log
  • Priority phone support
Start 60-day pilot

Enterprise

100+ employees or multiple branches

Let's talk

Custom quote

  • Everything in Company
  • Multiple divisions
  • Guided data import
  • Custom branding
  • Dedicated onboarding manager
  • Integrations roadmap input
Contact sales

Optional onboarding package: $1,500 one-time. We load your equipment, rentals and people, print your QR labels and train your crew.

How we compare

EquipPilotOthers
Warning before each rental billing cycle, with $ at stake
Off-rent call proof and vendor pickup tracking
QR check-out / transfer / damage for owned gear
Rental + owned equipment in one place, by project
No setup fee, unlimited users

"Others" = typical job-costing, tool-tracking and rental-company software.

It pays for itself the first time.

One avoided boom-lift cycle
$2,850
EquipPilot Crew, full year
$4,788
One avoided cycle per month
≈ $34,000 / year
Your data stays private to your company and is always yours to export.

Get started

Start your 60-day pilot.

Tell us a little about your company. We'll reach out within one business day to set up your account and load your equipment.

  • No setup fee
  • No credit card to start
  • Cancel anytime with 30 days' notice